Guides / Job ads and recruiting admin
Job ads and recruiting admin
Writing job ads, sorting applications and booking interviews. Typical: about 2 hours a person a week. AI could take roughly 40% (illustrative).
5 steps
- 1
Use AI to draft the job ad from your notes, then make it sound like you.
- 2
Ask every applicant the same few screening questions with a form.
- 3
A person reads every application. Do not let AI reject people.
- 4
Send a booking link so candidates pick their own interview time.
- 5
Reply to everyone, even the no's, with a kind template. Not employment advice.
🧰 Tools that can do this
Word or Docs with Copilot or Gemini, job board tools, booking links.
🆓 Do it free
Cal.com for interview booking. See free tools and StackSwitcher for switching guides.
🔒 Keep it safe
Do not paste personal, staff or client details into public AI tools. A person checks the output before it counts.
🆓 Option 1: Do it free
Open source tools you can run yourself, no licence fees. You will need someone handy to set them up and keep them updated.
- Cal.com: booking links and scheduling.
📦 Option 2: Get the click by click pack
Plain guides and prompts in a ZIP. Pay once, no subscription. It is a set of guides, not software. The packs cover the 18 most common boring office jobs. This one does not have its own section in the pack yet.
Last checked 4 Nov 2026. Menus change, so check the tool's own help pages.